A photo of a colleagueisn't just content.
At the company party everyone takes photos. The part nobody solves for you isn't collecting them: it's deciding who ends up in them, who sees them, and what happens when someone asks to be left out.
The problem isn't the QR code
Search for how to collect photos from a company event and you get two different things side by side: a few products selling you a code to print, and a row of employment-law articles about employee consent. The second half is there because it's the question you're actually asking, and none of the products mentions it.
Collecting the photos is the solved part. What keeps the organiser up is the other one: those photos contain people who have to come back to work on Monday, and who were at that dinner because it's work — not because they felt like being photographed.
At a company party the official camera is the one that sees the least.
What you have to do, and no tool does for you
Let's be blunt, because pretending otherwise on this page would be the easiest and the dumbest move: dumpbox.ai has no consent feature. There's no checkbox that makes you compliant, and none of the tools out there really has one either — when they say they do, they're describing a visibility setting with a nicer name.
Consent is your process: you tell people there will be photos, you tell them where they end up and how long they stay, and you leave an easy, non-embarrassing way to say no — to someone who isn't their manager. The ones who do it well do it before the event, not in the message the morning after. And none of this is legal advice: that's the job of whoever handles it at your company.
Whoever uploads doesn't sign up for anything and doesn't need their work email.
What a tool can do: not make it worse
What a tool can do is remove the chances of getting it wrong. A box can be genuinely private, with no public page: those photos don't exist for anyone without the address, and they don't surface by searching a name.
Photos uploaded by colleagues can be held for review and pass through the organiser before becoming visible — so «take that one down» arrives before the whole office has seen it, not after. And if it arrives after, that single photo comes out without redoing anything. Anyone can also report a piece of content.
No rankings, and at work that isn't a detail
Nothing here is scored: no reactions, no counters, no ranking of any kind. On a consumer product that's a stance; on a company collection it's a safeguard.
The moment a photo gets a score, in a group of colleagues it becomes a popularity contest under another name — and somebody loses it. It's the kind of thing that appears in no requirements document and later produces the email you have to handle.
When the event is public instead
Conferences, openings, trade fairs: the case changes there, because the material exists to be circulated and the people attending know it. A box can be open, and what you collect becomes the material marketing needs without having to ask everyone to send their shots over.
Images go in at the size they were shot at: you'll want them again next year.
Frequently asked questions
- Do we need employee consent for these photos?
- That's a question for whoever handles privacy and employment matters at your company, not for us: we don't give legal advice. What we can tell you is what the tool does — a box with no public page, contributions passing through the organiser, and removal of a single photo on request.
- Does dumpbox.ai handle consent collection?
- No, and we're not going to imply otherwise. There is no consent feature: that stays your process. What you get here are the tools not to make it worse.
- Can a colleague ask for their photo to be taken down?
- Yes, and that single photo is removed without dismantling the rest. Anyone appearing in a piece of content can also write to privacy@dumpbox.ai, as stated in the privacy policy.
- Do the photos become public?
- Only if you decide so. A box can have no public page at all: it's seen by whoever has the address, and it isn't stumbled upon by searching a name.
- Do colleagues need an account or their work email?
- No. They open the link on their phone and upload from the browser, with no sign-up and no work address needed.
- Can we download everything for our internal archive?
- Yes, the whole box downloads at once and the images stay at the size they were shot at — useful when they're needed for next year's deck.
Fifteen minutes with whoever organises it
We look at how your event is shaped and who attends, and work out whether this makes your life simpler or more complicated. If it's the latter, we'll say so.