Trade show booth photossix phones, three days, one place
The show ends on Friday. On Monday marketing has to write the post, the newsletter and the sponsor report, and the photos sit on six phones belonging to six people who worked shifts. This article explains how to collect them while the show is on, not after.
Before you start
Booth photos have two authors: the staff, who shoot the full counter, the demo, the client signing; and the visitors, who shoot the product in their hands and themselves in front of the logo. The first serve the report, the second are worth more and nobody ever collects them. In both cases the problem is the same: the photos stay on the phone of whoever took them, and the staff WhatsApp group compresses and scatters them.
What you need: an event on Dumpbox created before the show, the QR printed in two sizes (small for the counter, large for the panel), and two minutes at the staff briefing. No app for anyone to install.
Before the show: one event, two QRs
- 1
Create the event with the show's name
"Company name, Show name 2026": that is what whoever scans will see. Start and end date, the place (the hall is fine). Leave it "Private": you publish the photos afterwards, the show does not.
- 2
Print the small QR for the counter
Behind the counter, on the staff side, a four-centimetre card saying "Booth photos: scan and upload at the end of your shift". It is the reminder that makes the difference between six phones and one album.
- 3
Print the large QR for the panel
On the visitors' side, a QR at least ten centimetres wide with one line: "Took a photo with the product? Upload it here". Size matters: DENSO WAVE, who invented the QR code, explains that the code's side grows with the reading distance, and a panel gets scanned from a metre away.
During: two minutes at the briefing
At the morning briefing you say one thing only: "at the end of your shift, before lunch, scan the QR behind the counter and upload the shift's photos". Thirty seconds each, from the browser, with nothing to install. Whoever uploads can type their name, so you know who shot what. The photos land in a queue only you see, and none goes out until you approve it.
Do not use the staff WhatsApp group as the collection: the photos arrive compressed, and even the HD option does not remove compression. A photo going on a website or into a report needs the original.
Six people, six phones, one QR behind the counter. On Monday the photos are already there.
Visitors: the photos worth the most
A person taking a photo of themselves with your product is giving you the shot no photographer can make. The QR on the panel collects it, on one condition: the line underneath says what you do with it. "Upload it here: you will find it again in the booth album" is honest and works; promising a prize or a feature is not, because then it has to be kept. Visitors' photos go through the same queue: you see them first.
Colleagues' consent, in one line
Staff photos show the staff. Before using them on a public channel, ask the people in them, and do it before the show, not on Monday. Dumpbox does not manage consent for you: it gives you the approval queue and the button to remove a photo, which are the tools, not the decision.
After: what to hand to whom
- To marketing: the approved photos, whole, downloaded from the album. Whoever writes the post picks from a hundred instead of ten.
- To the sponsor or partner: the photos showing their logo, in a separate selection. A link, not an attachment.
- To the staff: the album itself. Whoever worked the shifts wants to see themselves, and next time they upload without being reminded.
We promise no views and no leads: we collect the photos, the rest is your work.
We are not a backup and we do not manage consent: the approval queue and the remove button are your tools, the decision stays yours.
Frequently asked questions
- Does the staff have to install anything?
- No. The QR opens a page in the phone's browser; you pick the photos and upload. That is why it works even on company phones where nothing can be installed.
- Do visitors see other people's photos?
- Only if you decide so. The event starts private: whoever uploads does not see the album until you approve the photos and share the viewing link.
- What about videos?
- A demo on video is worth ten photos, and goes through the same QR. Tip: upload them at the end of the day on Wi-Fi, not between one visitor and the next.
- What if the show lasts a week?
- The event stays open for the whole run, and the queue empties every evening in five minutes. Storage: the free plan has 5 GB, enough for photos; for a week of videos there is the beta with 1 TB.
Let's talk before your next show
Fifteen minutes to set up the event, the two QRs and the briefing. Then you do it on your own.